GTS provides the following methods available for printing documents:
1. Print documents from Communication tab page in Customs Declaration by choosing ‘Execute’ button:
The first Status column reflects the status of the output form with regard to incomplete messages. Once the message corrected and printed the status changes from yellow triangle to green light.
You cannot process a message if its status is depicted as a gray X. This means that the system was unable to find a PPF action or output device for the message, or an upstream activity has not yet been completed.
The second Status column refers to the overall status of the message with regard to its processing, whether it has been sent appropriately through chosen communication method. Once processing has begun, the status changes to another yellow triangle, which means “In Process.”
In certain cases, export or import documents need to be printed at a different shipping location of a warehouse. In this case, users are able to direct document printing to another printer by changing the printer in ‘Output Parameters:’
All documents can be reprinted at any point of time. Those, that have been successfully processed, can be reprinted again by clicking on ‘Repeat Message:’
2. Print or print preview the documents using message output monitoring (Message Cockpit):
In addition to having an option to print or reprint certain documents, the Message Cockpit provides a comprehensive report on all export or import documents printed throughout a day or any other period. It is widely used by logistics to monitor messages that have failed to print and provides a log with the detailed description of the issue. This type of the report can be run by changing Message Status to 2 on the initial screen of the Cockpit.
3. Set up a background job to print all completed and successfully generated documents.
Background job can be set up to print documentation in certain time intervals or at a certain time during a day. This is especially useful in the case of a high volume of shipments processed by logistics throughout the day and when automatic generation of customs documents is necessary to support day-to-day shipping execution.