Patterns in trade have undergone profound evolutions throughout the centuries, which have corresponded to advances in the nature of international trade documentation. Since ancient times commercial practices have significantly revolutionized, from the establishment of riverine system commerce which helped flourish the Nile, Tigris, Euphrates, Indus and Yellow River civilizations, onwards to the land convoys of Caravans across the Silk Road. Then, there were the trade developments of the 9th century by the Varangians (Slavic forVikings) which proved to be instrumental by coalescing into the first Russian state. Finally, with the advent of the technology and the internet, economic goods, services and ideas can now reach virtually all points of the globe. The movements of merchandise and raw materials across borders initially guided by traditional means have been gradually replaced by comprehensive international trade, customs, tariff and regulatory regimes.

Export and import documents as required by customs authorities and other parties privy to international trade transactions continually changes in-step with the rapidly changing trade environment. Most companies confront challenges in compliance to both globalized and region specific documentation. Therefore, accuracy and error-free documentation are a vital aspect to international trade and commerce through minimizing risks to cross-border delays and compliance issues. In order to maintain competitiveness, relevancy and mitigate global trade risk, companies can no longer rely on manual processes.  Automation of global trade processes along with foreign trade documentation is an essence for any organization operating at a global scale.

With SAP GTS companies get print-compliant customs declaration and transit documents for:

– Transit/dispatch EU

– Import/Export goods from North America, EU, Japan, etc.

– Preferential Documents (Certificates of Origin)

These documents are compliant with international trade regulations of a region and intended for use by partners of international transactions.

GTS automatically creates export declaration with most of the transactional data flowing from ERP system, as well as master data and default data stored in GTS. Once export declaration is created in GTS, documents required for a shipment are generated automatically. Companies may choose to use GTS incompletion procedure functionality for forms to determine missing information and prevent shipment of goods without proper and accurate documentation. In addition, GTS provides tools to differentiate incompletion procedure to meet specific country document requirements.

Once corrected and complete, export and import documents can further be printed, saved in PDF format, and emailed to freight forwarders, brokers and other partners. Message cockpit being a part of GTS Customs Management module, provides visibility to all successfully and failed processed messages or forms. The cockpit is highly utilized by logistics and shipment departments to monitor and ensure successful message processing and export/import documents printing.

Furthermore, new government electronic communication requirements are handled by GTS customs management as well. GTS enables you to electronically file information to customs authorities in accordance with the relevant regulation, which significantly speeds up the communication process with the customs, allows maintaining audit trail of filings and improves data quality.

Stay tuned for our next blog on additional functionalities and tools offered by GTS in the area of global trade document management.